AI Operations Retainer

We built it.
Now we run it.

AI systems degrade quietly. Models get deprecated, APIs change, prompts drift, your business outgrows what was built six months ago. Nobody notices until something breaks — usually on a Friday.

The AI Operations Retainer is the fix: Optimize Labs stays in the engine room. Things keep running, keep improving, and you always know what’s next.

Talk to us →

Plans

Two ways to run

Optimize

€2,500/month

The default. For businesses that want their AI systems maintained and expanded every month.

  • Full maintenance of every system we’ve delivered: monitoring, fixes, and updates when AI providers change their models or APIs
  • One new build per month — a discrete automation, integration, or workflow, scoped in writing before work starts
  • Two minor change requests per month (under 2 hours each)
  • Quarterly AI roadmap session — a prioritized plan of what to build next and what it’s worth to your business
  • Monthly status report
  • Same-day response, Monday–Thursday
Start with Optimize→

Scale

€4,500/month

For businesses where AI is a growth lever, not a utility.

Everything in Optimize, plus:

  • A second build every month
  • Monthly strategy call
  • A living roadmap document, maintained by us
  • Direct WhatsApp line
Talk to us about Scale→

Scope

How scope works

This is why the retainer is different from every agency retainer you’ve been burned by.

  1. 1

    Deliverables, not hours.

    You never wonder what you paid for. Every build is defined in writing — one approved sentence — before work begins.

  2. 2

    Builds don’t roll over.

    Each month stands alone. This keeps delivery sharp and the queue real.

  3. 3

    Bigger than a build? It’s a project.

    Quoted separately at standard project pricing. Retainer clients get 10% off all project work.

  4. 4

    The roadmap is the single source of truth.

    Every piece of work traces back to a written roadmap item. If it’s not written down, it’s not scoped.

  5. 5

    Month-to-month. 30 days notice.

    No lock-in. The work earns the renewal.

Who it’s for

Owning a system, or having it run.

Optimize Labs clients

Every Sprint and Custom build is retainer-eligible from day one. Handover is complete either way — the retainer is the difference between owning a system and having it run.

Businesses with AI systems someone else built

Half-finished agency builds, abandoned automations, systems nobody on your team understands. We take those over too — it starts with an AI Audit (€1,999) so we know exactly what we’re inheriting. Then we quote the retainer. We never run systems blind.

FAQ

Common questions

Because the ground moves. AI providers update or retire models quarterly. APIs change. Costs shift — the model that was right six months ago may now be 10x the price of a better one. We track this so you don’t have to, and your systems stay current without you thinking about it.
One discrete automation, integration, or workflow with a single clear outcome, deliverable within the month. Scoped in one approved sentence before work begins. If it needs more than a sentence, it’s a project — and we’ll quote it as one, with your 10% retainer discount.
It doesn’t roll over. In practice this almost never happens — the quarterly roadmap means there’s always a queue of priced, ready-to-go builds.
Yes. 30 days notice, no penalties, you keep everything that was built. Month-to-month is deliberate: it keeps us sharp.
We maintain what we’ve audited. If we built it, you’re covered from day one. If someone else built it, an AI Audit comes first — then we take over.

Get started

Ready for AI that stays fixed?

Tell us what’s running — or what’s broken. We’ll tell you what the retainer covers and what it costs. No pitch, no pressure.

Get started →
Prefer email? hello@optimizelabs.ai